AD Code Registration on Ice-Gate Portal
The aim of any entrepreneur is to develop their firm into the global market in an era where there are more than 2.19 billion internet shoppers worldwide. But starting a cross-border business is no easy task. One must be aware of legal paperwork procedures and requirements for international compliance.
To begin with, whether you’re an exporter or importer, having an Import Export Code (IEC) is a prerequisite for shipping your goods. Imagine it as a passport for your items. The shipping bill, bill of lading, export general manifest, and AD code are the other four essential documentation needs for customs clearance in addition to the IEC code.
Let’s explore what AD code is and why export need it.
Overview – What is ICE-GATE Registration?
The Central Board of Indirect Taxes and Customs (CBIC) runs a public site by the name of Indian Customs Electronic Gateway (ICEGATE). Through this website platform, the customs office offers e-commerce services to importers, exporters, freight carriers, and other business partners. This facilitates customs agreements and encourages EXIM trade. In addition to the website’s services, ICEGATE provides details on import compliance and exporter requirements. It provides a single portal through which paperwork related to business transactions can be submitted online and taxes and customs fees can be paid.
Due to ICEGATE’s internal connections with numerous partner agencies, including the RBI, banks, DGFT, Directorate General of Commercial Intelligence and Statistics (DGCIS), the Ministry of Steel, the Directorate of Valuation, and other partner governmental organizations engaged in EXIM trade, more effective customs clearance has been made possible. The Indian Customs EDI System (ICES), which is operational at over 350 customs ports, processes all electronic documents and messages handled by ICEGATE at the customs level.
The technology is intended to streamline and speed up the customs permission process for Indian importers and exporters. By providing a safe and efficient location for electronic versions of bills of entry, cargo bills, and other customs-related papers, it makes it simple to track products in real time. Indian importers and exporters must use ICE-GATE to electronically submit their customs papers.
What are the services offered by ICE-GATE Portal?
Documents can be electronically filed with the Customs Department by importers, exporters, freight companies, and other business partners. The Customs Department enables exporters and importers to get shipping bills, bills of entry, and other documentation necessary for the import and export operations through the ICE-GATE website. The following are a few of the crucial services offered:
- Bill of Entry (Import Goods Declaration) electronic filing
- Import Export code status
- Shipping Bills (Declaration of Export of Goods)
- Electronic payments of Customs Import Duty
- A free online Common Signer tool that may be used to sign all customs documents
- Possibility to upload supporting documents online via e Sanchit
- IGST Refund, etc. is completely electronic.
- Customs EDI document tracking status
- Online license verification for DEPB, DES, and EPCG
- CHA statistics based on PAN
- Refund of IGST and DBK Status.
- Submission of RoDTEP and RoSCTL
Advantages & Benefits of ICE-GATE Registration
You can electronically file import and export confirmations through the ICEGATE Portal. After evaluating shipping bills and bills of entry, Customs can respond to exporters and importers using the platform. Following the deployment of ICEGATE, the Customs Department has increased its accountability. Additionally, it assisted the government in lowering complaints about cargo delivery delays from importers and exporters.
Some of the most significant benefits of ICEGATE include the following:
- Users of the service can online submit export and import declarations.
- Customs can answer importers’ and exporters’ questions after studying the bills of entry and shipping bills.
- Importers and exporters can use this to track and keep an eye on the progress of their online documents.
- An e-commerce gate for Indian customs is called ICEGATE (Indian Customs Electronic Commerce/Electronic Data Interchange Gateway).
Documents Needed for Icegate AD Code Registration
- AD Code authorization letter on banker’s letterhead
- Self Attested & Stamped GST registration certificate
- Cancelled cheque
- Self Attested & Stamped Importer Exporter Code(IEC) Certificate
- Self Attested & Stamped Company’s PAN
- Self Attested & Stamped Board resolution (For company only)
- Self Attested & Stamped Director or Partner or Proprietor basic info (PAN, Aadhaar card, Voter ID, Passport Copy)
- Class 3 Digital Signature (Combo)
- You can get assistance from our team of professionals in getting the required documents ready for your application.
Important Points To Check Before Applying Icegate AD Code Registration
Class 3 Combo Digital Signature Token Required
Unlike the typical DSC token that we use for regular GST, income tax, or ROC form filing, which has simply signing, the DSC token required for IceGate must have both signing and encryption. Therefore, check that the DSC you’re using is accurate before beginning. Contact your DSC provider to address this if any of these settings read “False” when you sign on IceGate. This is a DSC issue rather than a site fault.
Import Export Code Certificate
Unlike the typical DSC token that we use for regular GST, income tax, or ROC form filing, which has simply signing, the DSC token required for IceGate must have both signing and encryption. Therefore, check that the DSC you’re using is accurate before beginning.
Contact your DSC provider to address this if any of these settings read “False” when you sign on IceGate. This is a DSC issue rather than a site fault.
Make sure it is Stamped and self-attested.
Scand Color Copy of Aadhar Card of Authorised Signatory
- Verify that the signature whose DSC is being used matches the one listed in the IEC and Aadhar.
- The scanned copy of the Aadhar should clearly show a picture of the authorized signature.
- Use a unmasked Aadhar instead.
- Make sure it is Stamped and self-attested.
Consent Authorisation Letter for Authorised Signatory
- Verify that the signature whose DSC is being used matches the names on the authorisation letter, IEC, and Aadhar.
- should make it clear that he has permission to register for Icegate and AD Code.
- Not needed for a proprietorship firm if the proprietor’s name is mentioned on the IEC Certificate.
- Make sure it is Stamped and self-attested.
Contact Details in Application
- Email ID and mobile number used for applying for Icegate registration have to be the same in DGFT, IEC, and GST
- At least with IEC, it should match to avoid rejection.
- If it’s not the same, first update it in your IEC Code, then apply Ice Gate.
Bank AD Code Letter
- There’s no specific format for the same, but it has to be on the bank’s letterhead and, preferably, signed and stamped by the bank.
- Must contain the bank name, address, branch, account number, AD code, and IFSC code.
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Ice-Gate Portal Application Process & Timeline
- You can register for Icegate at www.icegate.gov.in. The outcome will be the same whether the site is new or old.
- You won’t be able to use most of the features if you choose easy registration (without DSC), and you’ll have to go through the same process again to change from an old website login to a regular DSC user.
- While signing with DSC on Icegate, you can experience technical difficulties. If this is the case, contact us for paid assistance at +91 8766244182 via WhatsApp. Because every system has a unique configuration, this will take some time and work, but it will be resolved.
- Your application will either be approved or rejected in a period of seven to ten working days.
What is AD Code Registration?
The authorized dealer code, commonly known as the AD code, is a 14-digit (sometimes 8-digit) numerical code a seller receives from the bank with which they have an account for their international business. The AD code is obtained after IEC code registration and is mandatory for export customs clearance.
Why its AD Code Registration required?
For many kinds of reasons, AD Code Registration is required while conducting export commerce. The following are the key factors:-
- Exporters must register for the AD Code if they want to export goods from India.
- One of the three documents required for export customs clearance is a shipping bill. Without first signing up for an AD Code, you cannot create a shipping bill on Icegate, the electronic data exchange platform used by Indian Customs.
- You can transfer credit right to the trader’s current account by using AD Code Registration.
- If you have an AD Code registered with customs, any government benefits you want to take advantage of, such as duty rebates and exemptions, GST (Goods and Services Tax) refunds, All are directly transferred to your current account.
- It is a must that you register or submit the AD code in each and every port from which you intend to export shipments.
- Exporters must include both the IE Code and the AD Code when exporting goods.
- In addition, banks may ask for a corporation or individual’s AD code when they receive funds from abroad.
How to Apply for AD Code Registration?
→ AD code registration is required for every port, in case you want to ship your goods from multiple ports.
→ An application to the branch manager of your home bank branch has to be made for the issuance of an AD code.
→ A 14-digit code will be shared by the bank on the letterhead of the bank as per the prescribed standard.
→ An ID has to be created on the ICEGATE portal using the organization-based class 3 DSC. All the necessary documents need to be collated, and an application has to be made to a custom house using the online platform.
→ Make sure to select the right port, as goods can only be exported from that port that has been registered with an AD code on the ICEGATE portal.
→ The application will take 3-5 working days for processing. Once the registration is completed and approved, all the necessary information related to the exporter and shipping of the consignment will be visible on the portal.
Exporters must register their AD codes with the airport or port where they intend to ship their goods internationally. Regardless of whether the ports are in the same state or other states, if an exporter delivers packages from more than one port, they must register an AD Code for every port.
Benefits of AD Code Registration
The advantages of registering for an AD Code are numerous and are detailed below.
- AD Code Registration can help you expand your business and reach a larger market on a global basis, enabling your firm to grow quickly.
- Registering an AD Code only needs to be done once. It implies that you won’t need to file any returns. There are no more steps or return filing requirements after the code is assigned to you.
- An AD code is effective for the duration that the entity exists. The AD Code is therefore valid for all time. If you get the Ad Code You won’t ever have to worry about renewing it.
- The DGFT, Export Promotion Council, Customs, and various other government programs may offer the companies various benefits for their imports and exports based on their AD Code registration.
Frequently Asked Questions (FAQs) About AD Code Registration
What is AD Code Registration?
An exclusive 14-digit code known as an AD Code Registration is given out by approved banks in India. All foreign currency transactions involving the account holder are tracked and monitored using it. The Reserve Bank of India (RBI) uses this system to monitor global commerce and financial transactions.
Who needs to obtain an AD Code?
An AD Code is required for all businesses and people conducting foreign exchange or international trade in India. It is necessary in order to carry out currency exchange transactions.
How do I apply for an AD Code?
You should go to an authorized Indian bank that provides foreign exchange services if you want to apply for an AD Code. They will assist you in completing the application.
What documents are required for AD Code Registration?
Usually, Know Your Customer (KYC) paperwork, a copy of your Import-Export Code (IEC), if necessary, and a bank account with the approved bank are needed.
Is there a fee for obtaining an AD Code?
Depending on the bank, the costs for AD Code Registration may change. It is advisable to confirm the costs with your particular bank.
How long does it take to get an AD Code after applying?
Although the processing period for the issuing of an AD Code varies, it often takes a few weeks. Banks can need more time for approval and verification.
Can I have more than one AD Code?
If you have accounts with many authorized banks, it is possible to have multiple AD Codes. You will receive an exclusive AD Code from each bank for your transactions with them.
What is the validity of an AD Code?
Generally, an AD Code is valid for the full time that your business is open or for as long as you keep your account open with the issuing bank.
How can I find out the status of my application for AD Code Registration?
Log into your ICEGATE account to see the progress of your AD Code Registration application.
Can I do numerous import or export operations using the same AD Code?
Your AD Code is a useful and important tool for global trade because it may be used in several transactions.
What part does ICEGATE play in the registration of AD codes?
On the ICEGATE website, you can begin the AD Code Registration process, upload documents, and receive updates on the status of your application.
Are there any penalties for not registering for an AD Code?
Operating in violation of RBI regulations governing foreign currency activities could result in legal issues and fines.
Can I apply for AD Code Registration if I'm a sole proprietorship or partnership firm?
Yes, AD Code Registration is available for all business types, including partnerships and sole proprietorships.
What is the validity period of an AD Code?
AD Codes are permanent and remain in force up until they are altered or cancelled by the RBI.
How can I reset my ICEGATE password if I forget it?
Use the “Forgot Password” option on the ICEGATE login page to change your password.
Are the documents needed for AD Code Registration need to follow a particular format?
Documents must be authentic, comprehensible, and compliant with RBI laws even if there may not be strict format criteria.
Can I apply for an AD Code if I'm a non-resident Indian (NRI) or foreign business entity?
NRIs and foreign corporations may apply for an AD Code in India if they meet the requirements.
Can I use my AD Code for both import and export transactions?
The answer is yes because your AD Code can be used for both import and export procedures.
What should I do if my AD Code application is rejected?
If your application is rejected, consider the reasons why and, if your documentation or information has any errors, take corrective action.
What takes place if I misplace my AD Code?
You need to get in touch with your authorized bank right away if you lose your AD Code. They will help you file a claim for the loss and acquire a replacement.